In Handyman Office it is possible to activate Time input reminders to send message to users that are missing hours for yesterday or/and for the last week. When activated in the Handyman Office client it is possible to deactivate it by department settings. Also the mobile user can turn off the alarms/reminder in the mobile app if they i.e have days off/vacation and don't want to be bothered by alarms.
Activate Time input reminders.
On Company level you need to activate Time input reminders and configure settings
Reminder times
First reminder of day
First possible time for a reminder to be displayed. This setting is used in both daily and weekly reminders.
There is no restrictions to the time input here, but default is 15:00 and normal input is around the end of the normal working day.
Last reminder time of day
Last possible time for a reminder to be displayed. Used only for daily reminders
Repeat reminder after
The time before the reminder are displayed again after the user have postponed prevoius reminder for a day or week
Daily check
Weekdays
Enter which day a daily reminder will be displayed.
Minimum hours per. day
If registered hours pr. day is less than minimum hours pr. day the daily reminder will be displayed
(This includes both synced and unsynced registrations)
Message (@ = sum for day)
The message displayed for daily reminder. @ is replaced with actual number of hours registered today
Daily reminder is displayed when
- Weekday is checked
- Current time is more than "First reminder of day"
- Current time is less than "Last reminder time of day"
- First time Current time is more than "Last reminder time of day" (Final warning for day)
Weekly checks
Minimum hours per. week
If registered hourspreviousweek is less than minimum hours per week the weekly reminder is displayed
Week period starts
Select which day of week the weekly reminder will start to display the weekly reminder.
Final week reminder
The last day of week the weekly reminder is displayed.
Message (@ = sum for week)
The message displayed for weekly reminder. @ is replaced with actual number of hours registrered the previous week
Weekly reminder is displayed when
- Weekday is between Week period start and week period end days
- Current time is more than "First reminder of day" from daily check settings
- Current time is less than "Last reminder time of day" from weekly check settings
- First time Current time is more than "Last reminder time of day" from weekly check settings (Final warning for week)
Exceptions based on settings per user
On every employee, it is possible to set normal work hours per week (Handyman Office 8.2.2 and newer).
- Options
- Normal - use standard value for company
- Fixed
- Number of hours for week is entered
- Variable
- Absence only
Handling of personal settings in Time input reminders
- If info on user is
- Fixed - uses this value for weekly check, skip daily check
- Variable and Absence only - skip both weekly and daily check
Message when unsynced registration exists
Message when unsynced registration exists
When a message text is entered here, we will add an extra check to the mobile to see if there is unsynced registrations. This will be checked even if the quantity for the day is ok.
The message displayed for registered hours which is not synchronized to the server. @ is replaced with actual number of hours which is not synchronized.
Reminder is displayed when
- Weekday is checked
- This should be displayed only if daily check passes, but some or all hour & costs data is not synchronised yet.
- Current time is more than "First reminder of day"
- Message dialog should have two buttons
- Sync now
- Start full sync
- Cancel
- If cancel is chosen then we activate sync postpone loop.
- Sync now
From Handyman Mobile version 2.12.0.0 we support moving holidays. If moving holidays is configured in Handyman Office (Company -> Time zones -> Holidays/Days off) the reminder will check the next day instead so no reminder is sent to user this day
Deactivate Time input reminders by departments
Since these settings are global, a setting to turn off time input reminders exists for each department and is possible to deactivate when the time input reminder for client is activated. (Configuration -> Department -> Settings -> Handyman Mobile)