Set up a dictionary for order descriptions

What is the Dictionary function?

The Dictionary function lets you create standardised phrases that Handyman Mobile users can insert into order and checklist descriptions. Instead of typing descriptions manually in the field, users select from predefined options — saving time and ensuring consistent terminology.

Each dictionary is made up of three categories that combine to form a sentence:

• Task — what was done (e.g. "Repaired", "Replaced", "Inspected")
• Object — what was worked on (e.g. "lamp", "pump", "circuit breaker")
• Location — where the work took place (e.g. "in the kitchen", "on the first floor")

A user might combine these to produce: "Replaced pump on the first floor."

How do I create a dictionary?

1. In Handyman Office, go to Configuration → Dictionary (CTRL+F7)
2. Click New (ALT+N)
3. Enter a name for the dictionary
4. Add phrases to each of the three categories (Task, Object, Location)
5. You can set the order in which phrases appear in the list
6. Go to the Groups tab and assign the dictionary to the employee groups that should have access to it
7. Click OK

Mobile users assigned to those groups can now select phrases from this dictionary when writing descriptions in Handyman Mobile.

See also: Creating a dictionary